Issuance of duplicate notarial documents

A notary shall issue a duplicate of a document certified or issued by a notary in case of loss or damage to the document, upon a written application of the persons on whose behalf or in respect of whom the notarial act was performed, the notary shall issue a duplicate of the lost or damaged document.

Duplicates of documents certified or issued by a notary may be issued upon a written application of the heirs of persons on whose behalf or in respect of whom the notarial act was performed, as well as the executor of a will and at the request of the notary who has opened the inheritance file. In this case, in addition to the death certificate of such persons, the notary shall submit documents confirming their family relations (certificate of the executor of the will).

Place of issuance of a duplicate document:

- issued by a notary at the place of its storage, prior to the transfer of copies of documents to the archive.

- issued by the relevant notary archive, after the notary has transferred the documents to the state archive.

The procedure for issuing a duplicate will to the heirs or executor.

A duplicate of a will may be issued to the heirs or executor specified in the will after they submit a death certificate of the testator. In the event of the death of the heirs specified in the will, a duplicate may be issued to their heirs upon submission of a death certificate of the testator and the deceased heir.

The notary shall attach to the application for issuance of a duplicate will or issuance of a duplicate of another document to the heirs of persons on whose behalf or in respect of whom a notarial act was performed, to the executor of the will a certified photocopy of the death certificate and certified photocopies of other documents confirming their family relations (photocopy of the executor's certificate).

Issuance of a duplicate power of attorney.

When issuing a duplicate of a lost power of attorney, a notary verifies the validity of this power of attorney according to the Unified Register of Powers of Attorney.

Duplicates of lost powers of attorney are subject to mandatory registration in the Unified Register of Powers of Attorney in accordance with the Regulations on the Unified Register of Powers of Attorney approved by Order of the Ministry of Justice of Ukraine No. 111/5 dated 28.12.2006, registered with the Ministry of Justice of Ukraine on 28.12.2006 under No. 1378/13252 (as amended).

Requirements to the content of a duplicate document:

A duplicate document must contain the entire text of the certified or issued document, the original of which is considered to be invalid.

The duplicate document shall be marked with a note stating that it has the force of the original and shall bear a certification inscription. In addition, the notary shall make a note of the issuance of a duplicate on the copy of the document that is kept in the files of the state notary's office or a private notary.